Health Insurance Portability and Accountability Act [HIPAA]

A US law designed to provide privacy standards to protect patients’ medical records^[3] and other health information^[1] provided to health plans, doctors, hospitals and other health care providers. The HIPAA Privacy regulations require health care providers and organizations, as well as their business associates, to develop and follow procedures that ensure the confidentiality and security^[2] of protected health information (PHI) when it is transferred, received, handled, or shared. This applies to all forms of PHI, including paper and electronic.

Defined Terms

1. ↑ information.

The by-product of having data in an HR System. Data is gathered and reviewed providing information for decision making.

2. ↑ security.

The protection of information assets through the use of technology, processes, and training.

3. ↑ records.

A collection of data elements or fields pertaining to the same entity (i.e. an employee, job, location, etc.). For example, each employee has a record that contains only his/her information (e.g. name, address, date of birth, etc.) in the record.

HRIP Exam Blueprint
Glossary: Data Privacy
Governs how the data is collected, shared and used. It deals with the ability and legality an organization or individual has to determine what data in a computer system can be shared with third parties, both internally and externally, if data can legally be collected or stored, and regulatory restrictions such as GDPR and HIPAA.
Glossary: File Transfer Protocol [FTP]
A client/server standard used to transfer files between computers over the Internet using control and data channels. More modern and secure methods of transferring data are SFTP (using a secure channel between computer systems); HTTPS (adds an added layer of encryption); AS2 (generates an envelope for the data with digital certifications and encryption); MFT (providing extensive security that meets security policies for HIPAA, PCI (Payment Card Industry), etc.). Additionally, cloud storage rooms like Dropbox and Virtual Data Rooms may also be used to share data.

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